ExCom Minutes

We met at the Firehouse Restaurant.  Attendees:   Daniel Engel, Pradeep, Diwakar, Sohrab, Ugonna, Daniel Goodrich, Richard Dorrance, Ed Epp, Ed Perkins, Lee Oien, David Silver

There was a general discussion about future meetings.  The consensus was to have a mix of in-person and web meetings.  We will not have hybrid meetings for now, due to the cost and logistical challenges.  However, we might have a cell phone speaker on for in-person meetings, if there is someone who could not attend but has important business to discuss.

The frequency of in-person meetings was not finalized, here are some ideas:

1) Every other meeting is in person

2) Meet in person during critical months: January, May, August (social), September and December (social)

The format for in person would be to conduct formal business relatively quickly, then allow time for social interaction.  The location has not been decided, perhaps we can contact PSU.  We also might meet on the west side (Beaverton) since many officers live/work in that area.  Ed Epp asked that we not have pizza at every meeting, and many others agreed.

The Winter social/awards meeting will be December 10th at the Lucky Labrador on SE Hawthorne at 4pm.  We will give one award to the Chapter that met the most in 2022.  Dan G will determine the actual award.  Invitees will be all chapter Chairs and one guest.


6:15     Secretary starts meeting and notes attendees

6:30     Chair calls the meeting to order at 6:35pm

6:35     Approval of Past Minutes and status of previous action items

            Adoption of Agenda

6:40     Chair’s Report:  Elections status—John sent out the e-mail, will re-send.  Nominations came in for Chair and Treasurer

6:45     Vice-Chair’s Report:  Not present

6:50     Treasurer’s Report: Balance:  $159,415.  From SUSTECH 2022 we received $1,749 as part of the surplus. Ideally we’d have a budget approved in November for 2023.

6:55     Secretary’s Report: Summer Social was a success; 25 people attended the Portland Pickles Game.  Awards ceremony?  ACTION:  Dan to schedule.  Do it in early December, maybe start at 6:30pm, maybe the 13th.  Maybe do it as a less formal than a sit down, at a brewpub.  Perhaps do a Saturday, but maybe on the 3rd or the 10th earlier in the day, like 4pm.  Chapter Chairs meeting (typically in February)?

7:00     Chapter Reports (5 minutes Each)

        WIE:  Not present

        Solid State Circuits: Richard Dorrance:  Social tomorrow, lecturer this Friday.  They are on vTools.  Another speaker scheduled in October.

Signal Processing Society: 

        Nanotech:  Ed Perkins: 

Professional Activities: 

        Computer Society: Sohrab:  Had a presentation last month on hardware security.  Next meeting in October.

        PES:  Not present.

        RAS: Ed Epp: Working with adults with ROSS(?) kits.  Working with Thomas Coughlin

        Ed also gave an update on SUSTECH 2023:  There are monthly SUSTalks post-conference.  They need local volunteers.


Student Activities: 

Webmaster: Daniel Engel:  Web site is stable.

7:50     New Business:  ACTION:  John to provide Dan with info on how to set up an IEEE hosted dropbox file storage.  See screenshot below.

7:55     Reading of Action Items 

7:58     Next Meeting October 11th In person only. ACTION:  John will make a reservation at a local restaurant before September 19th.  Chapter Chairs (or their designee) and EXCOMM members.

Items to discuss at the meeting (John will be the moderator):

  • Possibly formulate a vision
  • Issues with the same officers for years in a given chapter—we need “fresh blood”
  • Finding local speakers to speak at chapter meetings
  • Help with specific challenges from chapters
  • Perhaps find a way to reward the seasoned volunteers—training and development maybe?
  • What can be accomplished in the short term? Longer term?

8:00     Adjourn: Adjourned at 7:57pm


We met and watched the Portland Pickles baseball game.  It was great fun!

6:15 Secretary Goodrich starts meeting and notes attendees

Attendees:  Daniel Goodrich, Sohrab Aftabjahani, Lee Oien, John Prohodsky, Daniel Engel, Rick Smith

6:30 Chair calls the meeting to order

6:35 Approval of Past Minutes


6:45 Chair’s report:  John P. PICMET; Funding was approved without objection to provide $2,500 in funds.  ACTION:  John will work with MOU.   there a Section repository for files?   ACTION:  John will find out who Dan can contact to set up a data repository, Google drive or equivalent.

Gift for speakers at Chapter events:  ACTION:  John will organize a group to decide.  Gift cards must be reported and documented for tax purposes, and larger items have to be shipped.

EXCOMM Meeting September (13th?) in person. ACTION:  John to make the arrangements and report back by August 1st.

Elections:  ACTION:  John will send out an e-mail for nominations for officers within the next week.

 6:45 Vice-Chair’s Report: Not present.

6:50 Treasurer’s Report: Our rebate this year was $15k.  Lee showed the reimbursement for each Chapter.  Student branches need to submit a Plan or they get no funding.  Balance is $161,319.

6:55 Secretary’s Report—Summer Social August 6th (Portland Pickles)  IEEE Oregon Section SUMMER SOCIAL ALL ARE WELCOME : vTools Events

7:00 Chapter Reports

          Ed Epp RAS:  Not present

          Rick Smith, PACE:  Still working with Ed P. for Sustech in April, 2023; he did visit PSU’s campus to see if they will host.  We got $1,500 in surplus for the 2022 event.

          David Silver, PES:  Will meet again in September.  Might do a social or tour this fall.

          Sohrab, Computer Society (C16 code):  Attended a security conference last month and judged the competition.  He was also in San Francisco as a panelist at DAC.  He is lining up a speaker for the Computer Society.  http://cad4security.org/index.php/speakers/

           Ed Perkins, Nanotechnology: Not present

Jinsub Kim, Signal Processing:  Not Present

Ugonna, Student Chapters: Not Present

Daniel Engel, Web site:  He will be paying the annual fee soon.

Richard Dorrance, Not present.


7:20 New Business. None noted.


7:55 Reading of Action Items

7:58 Next Meeting Summer Social  

Adjourn  Adjourned at 7:30pm.

6:15 Secretary Goodrich starts meeting and notes attendees

Attendees:  Ed Epp, Ed Perkins, Richard Dorrance, Rick Smith, Daniel Goodrich, Sohrab Aftabjahani, Daniel Engel, Jinsub Kim, and at 7:30 John Prohodsky

6:30 Chair calls the meeting to order

6:35 Approval of Past Minutes Approved and status of previous action items  John to provide Dan with the list of 2022 officers in the chapters.  John to figure out how to get an e-mail list that crosses Section boundaries (Mcloughlin?).

Adoption of Agenda   


6:45 Chair’s report:  John P. given at 7:30

 6:45 Vice-Chair’s Report: Not Present

6:50 Treasurer’s Report:  Not present.  We have >$150k in our account.

6:55 Secretary’s Report—Summer Social August 6th (Portland Pickles)  Dan will update registration for food and will contact Diwakar.  Dan will also combine Rick Smith’s and Ed Perkin’s notes and upload the May minutes.

7:00 Chapter Reports

          Ed Epp RAS:  Presentation on How Humanoids can save the worlds’ labor crisis is on June 29th, Ed will add it to vTools.

          Rick Smith, PACE:  No major activity for PACE. Rick is assisting with Planning for Sustech April, 2023.

          David Silver, PES:  Not present.  We met May 17th, and will meet again in September.

          Sohrab, Computer Society: No events in June, probably will have an event in July or so.  He is attending a security conference in Washington DC.  Is serving as a judge for their hardware security competition and for posters.  Another conference in San Francisco.

On the subject of gifts, can they be given to a lecturer?  The answer is yes.  However, they don’t have a Treasurer for their chapter.  They can fill out an online expense through Concur, and Lee can reimburse.

           Ed Perkins, Nanotechnology:  Intend to have meetings within the next few months.

                        Sustech 2023 ( https://ieee-sustech.org  April 20th or so):  They will do an MOU and the Section will provide the seed money. They are working on a program chair and other key roles like registration chair and publicity.  The Section will be the co-sponsor.  Ed will work with Lee Oien on the budget.

Packaging society is also working on scheduling meetings.

Jinsub Kim, Signal Processing:  They met June 14th, a Technical seminar by an OSU professor.   They will have a distinguished lecturer on October 10th, he’s from Harvard.  They submitted a proposal to host a workshop at either Skamania Lodge or at OSU.  Sensor Array Processing in 2024.  Contact Lee to get info on how to get a debit/credit card for the Chapter.

Ugonna, Student Chapters: Not present.

Daniel Engel, Web site:  Nothing major, all is well.   Web site renewal is coming up, Daniel will contact Lee.

Richard Dorrance, Solid State Circuits:  Had a distinguished lecturer from UW on June 10th.  There is a plan to have a Georgia Tech professor speak in the future.  Sometime in July they want to have a social event.


7:20 New Business.  What about the Section purchasing gifts like a mug or equivalent to be distributed to speakers as appreciation?  John will schedule a brainstorming meeting, and then the group will make a recommendation for a speaker gift the July meeting.


Face to face meeting September 13th.  Ideas for meeting.  John will find a location and notify us.


Officer Elections:  John will start that process at the end of June.  Nominations will take place around September, elections in October.


7:55 Reading of Action Items

7:58 Next Meeting July 12th  

Adjourn  Adjourned at 7:58