July 2023 Excom

Attendees: Daniel, Diwakar, Ed Perkins, Ed Epp, John Prohodsky, David Silver, Michael Hayashi, Branimir Pejcinovic, Jose Garcia, Michael Bates, Naznin, Richard, Rick Smith, Heidi, Sohrab, Ahsam, Amritesh

 

$1200 allocated for gifts for speakers for chapters, societies and section. Dan will finalize the gift. – Approved

Up to $1500 preliminary allocation for photonics seminar in Oct to be refined at a later date – Approved

Dan will create a template for letter of appreciation/certificate for the speakers.

Diwakar to follow up for September Excom Venue at Intel

Dan will finalize Kyle (and Michael) as Student Liasion.

Antenna conference is in Portland next week. Dan will be welcoming the attendees on behalf of IEEE Oregon Section.

Summer social is on Aug 5th at Pinball

NEDME is back – Will be in Tektronix – Ed/Heidi will send info to Diwakar. Diwakar will publicize.

Amritesh will reach out for increasing participation in WIE

 


6:35 Status of Previous Business Meeting Action Items

Add Rick, Sohrab and fix the spelling of Naznin’s name (Diwakar) - Done

Diwakar to get in-person room at Intel for September Excom

David Silver – follow up on Intel Benevity Reimbursement

Diwakar to setup recurring excom meeting for rest of the year - Done

 

6:40 Chair’s Report

Summer Social

 

David S

August 5th at 1000 at Next Level Pinball in Hillsboro; vTools event has been created.  Cost?  Where will we bring in food from?

SUSTECH and YP

 

Dan G, David S

Can the Section pay up front as long as Amritesh provides documentation that he will receive the $800 from YP?

Sections Congress

 

Dan G

Dan G, Ed P, Jose G, Naznin and Dave Durocher are attending.  Are Naznin and Dave registered?  Dan to develop expectations:  Provide a summary of each session--one takeaway that the Section can use.  Work with attendees and agree on who will attend which breakout section (what is an ignite session?)  The 1300-1330 Saturday has 11 sessions at once--they do offer another session on Sunday, so we'll need to be strategic.  Start a text message string.

September ExComm

 

Diwakar, Rick S

Do we have a venue at Intel? – Not yet

June meeting minutes

 

Diwakar

Put them on web site - Done

Student Liaison

 

Dan G

I re-asked Kyle; new person expressed interest, and is invited to July 11th meeting

 


6:45 Vice-Chair’s Report - Sustech 2024@Portland - organization jump started. Ed finding a chair and working out other logistics. Dates – 17th-20th April

6:47 Treasurer’s Report – All submitted rebates cleared. Any questions related to that, send it to David.
6:50 Secretary’s Report -
6:55 New Business—Any Chapter requests for funds or resources not already in the budget or requests for actions by the ExComm

  1. Photonics Seminar (Naznin)
  • Reconfirm the date, maximize the attendance
  • Requesting 1.5k – 2k, assuming ~50 people, ~$20-30 for food, coffee, registration material etc. Will charge $10 per person for registration.
  1. PSU collaboration with other orgs (Education Chapter) – no issue in collaborating with non-profit orgs. ASE
  2. Volunteer opportunities